In QuickBooks, to compensate workers for their services, payroll checks are usually produced. These checks may need to be printed in order to satisfy the criteria of the workers or even the businesses. One of the more sophisticated capabilities that the QuickBooks offers is the ability to print payroll checks. You need to select the Paycheck List option to carry out the printing checks action in QuickBooks Online. Users can test printing their payroll checks using QuickBooks Online Payroll Enhanced, and other versions of this program. You can read this post to learn more about printing payroll checks and how to Print payroll checks in QuickBooks Online. For each of QuickBooks version, we’ll emphasize the specific approaches to do the same.
Benefits of Creating Payroll Checks in QuickBooks Online
Using QuickBooks Checks for your company will give you the following advantages:
💠 For organizing payroll and paying bills, you can use different accounts. Manually keeping track of all this activity can be challenging. Furthermore, printing checks from many transactions and accounts can be chaotic. You are protected against all uncertainty and confusion by QuickBooks Check. It will combine the information from all of your accounts, allowing you to print checks from numerous accounts without making any mistakes. Additionally, adopting QuickBooks will save you time and money in comparison to manually managing checks or using any other software.
💠 Another significant benefit of using QuickBooks Check is that you can prevent accounting errors and prevent significant losses.
💠 You must load checks in a specified format into your printer tray in order to use real-time applications. Depending on the use of the checks you soon desire to print, this format will change. However, you will frequently need to print checks with varying usage and formatting. With QuickBooks, you can create a single blank check that can be altered to fit any format. QuickBooks optimizes your check printing processes in this way.
💠 There may be numerous clients and bank accounts served by your company. This presents a challenge because you have to keep pre-printed checks for each client and bank account.
💠 However, if your company is integrated with the QuickBooks Online Check Writer, you will be able to manage the checks needed for each of your clients on a single platform. You can produce several checks and download the QuickBooks Check Writer’s formats. With just one click, you can easily print checks for any account on a blank check sheet. If you use QuickBooks Check, you are no longer need to store pre-printed checks.
💠 With its blank check feature, QuickBooks offers you security. Pre-printed checks are vulnerable to a variety of frauds since they contain your bank information. You will therefore be protected from any potential check fraud by using blank checks for all of your purposes. You can safely print checks onto harmless Blank Papers and hide your bank account information with the QuickBooks Online Check Writer.
How to Print Checks in QuickBooks Online?
When printing checks within the software, QuickBooks Online users are not inconvenienced in any way. They can select Quick Create from the Home Page and then select Vendors from there. The check option is available. You must enter in the necessary details after selecting the same. You can see the check printing option by selecting Quick Create and Vendors once more.
Let’s take a step-by-step look at how to print checks in QuickBooks Online:
💠 First, make sure that you are navigating to the QuickBooks “Home Page”
💠 Go to the “Quick Create” icon and select it
💠 Next, click on the “Vendors” option
💠 After that, click on the “Check” tab
💠 Fill out the check fields with the necessary information
💠 Make certain that you are entering the amount in the correct format
💠 Both crediting and debiting should be done to the appropriate accounts
💠 Select the “Quick Create” option once again from the icon menu
💠 Then select the “Vendors” option
💠 Once done with that select the “Print Check” option
💠 You can change that several settings to your desire that you’re using the “Alignment Wizard”
💠 In the end, click on the “Finish Preview” followed by clicking on the “Print” option.
Read More Information:
How to Reprint Checks in QuickBooks
Print Payroll Checks in QuickBooks Online in Different Versions
There are various QuickBooks Online versions available. These software versions allow you to print payroll checks. But the approaches used to print them might not always be the same. The approaches have been listed in the following subsections for versions of the software such QuickBooks Online Payroll, QuickBooks Online Payroll Enhanced, Intuit Online Payroll Enhanced, and Intuit Online Payroll Full Service.
Total Time: 30 minutes
In QuickBooks Online Payroll
You can access the Payroll Settings from the software’s Settings in order to print payroll checks in QuickBooks Online Payroll. You can discover an Edit icon by going to the Printing section of the menu. Choosing it Next, pick check paper that is compatible with QuickBooks and preprinted. You can afterwards decide whether to print 1 pay stub or 2 pay stubs.
You still need to do additional actions. Check them out below:-
💠 Initially, navigate to the “Settings” tab
💠 Next, hit the “Payroll Settings” option
💠 In the “Printing” section, select on the “Edit” icon
💠 Select on the “Preprinted QuickBooks-compatible Check Paper”
Select one of the following options:
💠 Print 1 Pay Stub
💠 Print 2 Pay Stubs
💠 After that, click on the “Save” button
💠 Hit the click on the “Done” button
💠 The “Employees” option can be chosen from the “Payroll Menu”
💠 Click on the “Paycheck List” under the “My Payroll” section
💠 Finally, press “Print” after selecting every paycheck that has to be printed.
In QuickBooks Online Payroll Enhanced
Here is a 10-step process that should be used by QuickBooks Payroll 2020 Enhanced users. You can easily navigate to the Settings and choose Payroll Settings. Decide what you want Paycheck Printing to be. Choose QuickBooks-compatible Preprinted Voucher Check Stock going forward.
💠 After that, just follow the remaining instructions.
💠 Select the Software’s Settings menu
💠 Next, click on the “Payroll Settings” option
💠 In the Preferences section, select the “Paycheck Printing” tab
💠 Make your selection from “Preprinted QuickBooks-compatible Voucher Check Stock”
💠 Chose the appropriate option from the available lists
💠 Print 1 Stubs
💠 Print 2 Stubs
💠 Once done with that then hit the Ok tab
💠 After that, choose “Employees” from the “Payroll” tab
💠 Now, go to the “My Payroll” tab and then select “Paycheck List”
💠 Look for the paychecks which need to be printed out
💠 Finally, hit the “Print” tab.
In Intuit Online Payroll Enhanced
Make sure you read this article in its entirety if you have any questions about how to print payroll checks with QuickBooks Online’s Payroll Enhanced version. Preferences can be accessed through the Setup option. The Paycheck Printing Settings can be found under this option. Printing payroll checks is possible when using preprinted Blank Check Stock or Voucher Check Stock that is compatible with QuickBooks.
Here is the complete procedure to print paycheck in Intuit Online Payroll Enhanced but before using the approach, it is advised that you read all the instruction very carefully.
💠 In the beginning, go to the “Setup” and then select the “Preferences” option
💠 Next, hit the “Paycheck Printing Settings” tab
💠 After that, select “Blank Check Stock” or “Preprinted QuickBooks-compatible Voucher Check Stock”
There are two options listed as follows:
💠 Print 1 Stubs
💠 Print 2 Stubs
💠 Pick one from this list
💠 And then hit the “Ok” button
💠 Once done then choose “Payday” followed by selecting the “Paycheck List”
💠 Verify that the paychecks which are required to be printed out have been selected
💠 Then select the “View Print” option
💠 In the end, select the “Printer” icon by clicking on it.
In Intuit Online Payroll Full Service
We’ll introduce you to Intuit Online Payroll Full Service’s payroll check printing process in the below section. You can start by setting up the printing preferences. Once they are selected, you may choose to view the paycheck list. The payroll checks that need to be printed are located here. The Print button can then be used to end this approach.
💠 First, go to the Printing Preferences
💠 Next, click on the “View Paycheck List” tab
💠 Select all the paychecks those are required to be printed out
💠 Now, select the “Print” option from the tabs
💠 To continue printing, click on the “Printer” icon
💠 After the above step is finished, the payroll checks will be printed by simply clicking on the “Printer” button.
Steps to print voucher checks in QuickBooks Online with No Voucher Portion
You can start by choosing the “New” option. Then you can select Print Checks. Select Standard under Print configuration after clicking there. You’ll see a option that reads, “Yes, I’m Done with Setup”. Select it and then adhere to the remaining instructions:
💠 To start with clicking on the “New” button in QuickBooks Online
💠 Next, select the “Print Checks” option
💠 After that, select the “Print Setup” option
💠 Select the “Standard” option
💠 Moving forward, mark the option “Yes, I’m Done with Setup”
💠 Simply click the arrow next to the “On First-page Print”
💠 Select the one check printing option
💠 Then select the check you want to print
💠 Make sure that you have chosen the preview option
💠 In the end, select the “Print” tab.
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In Conclusion
We tried to put all possible print payroll checks in QuickBooks Online version. Hopefully, you didn’t encounter any problems while implementing the above discussed steps. Make sure that follow the instructions mentioned above in order for these methods to be successful. When you’re done printing these checks, thoroughly inspect them to make sure they are aligned properly. In case, you stuck or facing difficulties, feel free to reach out our Team of Experts via QuickBooks Helpdesk Team.
A Frequently Asked Questions ✍
Is it Possible to Print Multiple Checks at Once or in a Batch in QuickBooks?
Yes, you can print checks in QuickBooks in a batch. In this case, you’re supposed to use the “Write Checks” option in particular while using the Desktop version. Your checks will have checkboxes next to them when it shows them. For a batch print of these papers, check the necessary boxes.
How Do I Print a Paper Check in QuickBooks Online Payroll?
Click on Employees at the top of this Intuit software version. You can also select Payroll by clicking. You can choose the pay plan and then click Run payroll. You can find the Paper Check option to print it by looking for the Direct Deposit symbol.
💠 Pick “Employees” or “Payroll” from the drop-down menu
💠 Next, press the “Run Payroll” button
💠 Select the required pay schedule if you are using multiple pay schedules
💠 To continue, click on the Continue button
💠 Select the “Direct Deposit” icon for your employee
💠 Select and click on the “Paper Check” option
💠 Enter the required employee’s details for the pay stub
💠 After that, click on the “Preview Payroll’ tab
💠 Now, hit the “Submit Payroll” option
💠 Specify the check’s number in your next step
💠 Select the “Print Pay Cheque” button
💠 Moving forward, click on the “Print Pay Stub” option
💠 At last, hit the “Finish Payroll” tab.
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What to Do If the Alignment Issues Happen While Printing Checks in QuickBooks Online and Why Do it Happen?
Some of you may have encountered alignment issues when printing checks through QuickBooks Online. If you didn’t check the alignment settings before printing it, this might have happened. You can make it correct by changing the alignment of checks printed in QuickBooks Online. You can start by going to Transactions and selecting Expenses. Go to Print Setup after choosing Print Checks. The alignment option will appear after completing a few steps. You can print a sample check and make alignment modifications as per your requirements.
